After reading this article you will learn about Staffing in an Organisation:- 1. Introduction to Staffing 2. Guidelines for Staffing 3. Features  4. Elements 5. Importance 6. Policies.


  1. Introduction to Staffing
  2. Guidelines for Staffing
  3. Features of Staffing
  4. Elements of Staffing
  5. Importance of Staffing
  6. Policies of Staffing

1. Introduction to Staffing:

Staffing is now recognised as a separate management function. The reason of separating the staffing from organising is to give proper emphasis to the actual manning of organisational roles. It takes the greater role of modern management. Management has rapid advancement of technology, increasing size of organisations and complex behaviour of human beings. Management needs importance in the staffing pattern.


Staffing is that process of management which is concerned with obtaining utilizing and maintaining a satisfactory and satisfied workforce.

Its purpose is to be established and maintain sound personnel relations at all levels in the organisation so as to effective use by personnel to attain the objectives of the organisation and to provide personal and social satisfaction which personnel want. Staffing consists of wide range of a interrelated activities.

According to Koontz and O’Donnell, “The managerial function of staffing involves manning the organisational structure through proper and effective selection, appraisal and development of personnel to fill the roles designed into the structure”

2. Guidelines for Staffing:


1. Staffing ensures that all positions in the organisation are occupied by right persons who are competent and willing to discharge their responsibilities duly.

2. The planning of an organisation must be based on the typical nature and needs of the enterprise. Job analysis offers information about the job contents, job duties and personal qualities for the job.

3. Scientific selection, training, compensation and appraisal are based upon the information given by job analysis. Planned staffing function assures better employee qualities and employee performance.

4. Manpower inventory and forecasts are obtained on the basis of corporate objectives and manpower analysis. It gives realistic picture for new additions through recruitment and selection.


5. Open competition in selection and placement assures employment of most competent and qualified staff in the organisation.

6. Scientific training and development of all employees will build up adequate and fully competent staff to give the best productivity with minimum control.

7. Training and development plans and programmes will be an ongoing process as staffing function insists on employee excellence and employee satisfaction on the jobs.

3. Features of Staffing:


1. Staffing is a universal function. It is the responsibility of every manager. In large organizations there exists generally a personnel department. But this department only advises and helps the line managers in performing the staffing function.

2. Every manager is continuously engaged in performing the staffing function to ensure successful functioning of his department and to develop his successors.

3. Staffing is a dynamic function. It is a never ending process. Management of human resources is a delicate task requiring sustained or regular efforts. With changes in the size and environment of the organisation, changes take place in personnel.

4. Staffing cannot be entrusted fully to personnel department of any other service department. Its scope is very wide.


5. The basic purpose of staffing is the accomplishment of organisational goals through team spirit and optimum contribution from every employee.

4. Elements of Staffing:

Staffing has following elements. These are given below:

1. Procurement:


Employment of proper number and kind of personnel is the first function of staffing. This involves,

(a) Manpower planning

(b) Recruitment

(c) Selection


(d) Placement

It deals with proper quality and quantity of personnel to be recruited for specific jobs according to their ability.

2. Development:

After placing the individuals on various jobs. It is necessary to train them so that they can perform their jobs efficiently.

3. Healthy Atmosphere:

It involves developing a sense of belonging to the enterprise. Sound communication system is required to develop harmony and team spirit among of all employees. Effective machinery is required for the quick and satisfactory redressed of all problems and grievances.


It is essential to motivate employees towards the accomplishment of organisational goals. Discipline and labor relations are important elements of integration.

4. Compensation:

Compensating personnel means determining adequate and proper remuneration of personnel for their contributions to the organizational goal.

5. Maintenance:

Maintenance involves provision of such facilities and services that are required to maintain the physical and mental health of employees from pre-employment to post-employment. It includes health, safety, and comfort of employees. Various welfare services may consist of provision of restrooms, counseling, group insurances, recreation club, education of children of employees etc.

5. Importance of Staffing:


Effective staffing provides the following benefits. These are given below:

1. It makes of higher performance by placing right persons on the right job.

2. It helps in finding of competent personnel.

3. It improves job satisfaction.

4. It means optimum utilization of human resources.

5. It ensures employees to continue for whole life.


6. Policies of Staffing:

It leads with good characteristics such as:

1. It should be simple and precise.

2. It should be permanent.

3. Proper communication.

4. It should be applicable both employer and employees.


5. It should be uniform.

6. It should be flexible.

7. It should be acceptable to the employees.