Some of the advantages of delegation are: 1. Relief to the Manager from Routine Work and Concentration on Policy Issues 2. Basis for Effective Functioning 3. Effective and Timely Decisions
4. Empower and Develop Subordinates 5. Satisfaction to Subordinates 6. Effective Utilisation of Organisational Human Resources 7. Opportunity for Professional Training and Growth
8. Helping the Expansion of Business 9. Reduction of Work 10. Benefit of Specialised Service 11. Provides Motivation 12. Improves Behavioural Climate 13. Provides Continuity and a Few Others.
Advantages of Delegation to Superior, Subordinates and Organisation
Advantages of Delegation – Top 6 Advantages
Delegation of authority and responsibility provides the basic energy to the organisational activities.
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(i) Relief to the Manager from Routine Work and Concentration on Policy Issues:
Managers are burdened with the heavy work relating to policy matters, strategic issues and routine activities. Managers normally delegate the responsibility of carrying out routine activities to their subordinates. This process of delegation relieves them from the heavy workload and concentrate on important areas like policy and strategic issues.
(ii) Basis for Effective Functioning:
Delegation of authority creates relationships and links among various jobs in the organisation. This relationship enables the smooth flow of organisational activities.
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(iii) Effective and Timely Decisions:
Delegation of authority and responsibility to the subordinates to the lowest level of the organisation enhances the number of decision points. Each decision point has less number of decisions to be made. Hence, it enables the managers at each decision point to make decisions effectively and timely.
(iv) Empower and Develop Subordinates:
Delegation process encourages the subordinates to make decisions relating to their areas. Therefore, subordinates are trained to equip with all the necessary skills, knowledge etc. to make the decisions and implement them. Thus, they are empowered to decide their activities and develop strategies to implement or execute them.
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(v) Satisfaction to Subordinates:
Subordinates derive the satisfaction for doing a meaningful and challenging task. In addition, they have the opportunity to utilise their skills and knowledge.
(vi) Effective Utilisation of Organisational Human Resources:
Responsibilities are delegated to all the subordinates depending upon their skills, knowledge, abilities, attitudes and emotions. Therefore, these organisational human resources can be effectively utilised.
Advantages of Delegation
Delegation of authority is an important administrative process that can lead to the following advantages:
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1. Multiplication of the executives’ capacity – Delegation enables the executive’s jobs to be performed by the subordinates which no doubt, multiplies executive capacity. He is spared from routine affairs and attends to important complicated matters.
2. Speedy decision-making – The subordinates are granted adequate authority to take decisions required to perform the work or duty assigned to them. This speeds up the process of decision-making.
3. Means of co-ordination – Delegation enables managers and subordinates to establish close relationship with each other. It improves the atmosphere and maintains effective co-ordination at all levels of management.
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4. Opportunity for professional training and growth – The delegatee learns the executive job and becomes capable of doing it, which increases his ability, understanding and competency and thus results in professional growth.
5. Increasing the morale of employee – The subordinate performs the work assigned by the executive and thereby his morale and self-confidence are increased. He works with zeal, and improves his efficiency to earn promotion.
6. Helping the expansion of business – If the enterprise expands, well-trained, experienced and competent persons are readily available to take up the new positions. These persons are also habituated of working in the real situations of the business.
Advantages of Delegation – 10 Important Advantages
The delegation of authority gives several advantages to the organisation.
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The important advantages of delegation of authority are given below:
1. Basis of effective functioning – Delegation lays the basis for effective functioning of an organisation. It creates the relationship with others and achieves various objectives of the organisation. It creates the relationship with others and achieves various objectives of the organisation.
2. Saving of time – Delegation of authority enables the superior to allot more time to important matters like planning, organising, staffing, directing, and co-ordinating, controlling and decision-making.
3. Reduction of work – Delegation relieves the superior from attending to the routine matters. Normally, the routine matters are allocated to subordinates. It helps the superior to carry out more responsible work alone.
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4. Opportunity for development – Delegation of authority gives a very good opportunity to the subordinate to grow. It helps in identifying the best person among the various subordinates for development.
5. Benefit of specialised service – Delegation helps the superior to get the benefit of specialised knowledge of various persons at lower levels. For example, production is delegated to the production manager, sales to the sales manager, legal matters to the lawyer and the like.
6. Delegation of authority enables effective managerial supervision.
7. Efficient running of branches – If the business has any branch, the branch affairs or activities are looked after by a separate person. He is supposed to be in charge of this branch. When he can get adequate authority with responsibility he could work for the smooth and effective functioning of the particular branch.
8. Interest and initiative – Whenever the delegation of authority takes place, the subordinate may do the work with interest. In certain cases, the subordinate by himself takes initiative do the work properly.
9. Satisfaction to subordinates – Delegation of authority will satisfy the self-actualization needs of the individuals.
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10. Expansion and diversification of business activity – The subordinates are fully trained in decision making in various fields of the business by using the delegation of authority. This type of talents of subordinates can be used by the top management in the expansion and diversification of the business activities.
Advantages of Delegation – To the Superior, Subordinates and the Organisation
Advantages to the Superior:
As delegation is a voluntary act on the part of the superior, it is necessary for him to be convinced of its advantages. Delegation relieves the superior of many routine duties and repetitive work and saves his valuable time which he may accordingly devote to more important aspects of his job.
This will help him to improve the quality of his decisions and of his performance, and in the most efficient and quick disposal of work. This will also enable him to use a part of his time for his personal development and growth and prepare himself for higher positions in the organization.
Advantages to Subordinates:
It is a nature of human desire to aspire for promotion after some time. Management, however, will promote only those who have the potential abilities and skills demanded by higher positions. Delegation alone offers opportunities to subordinates to test their capabilities, and to develop their potential and thus, qualify themselves for higher positions.
Advantages to the Organization:
Organizations have a much longer life than those who manage them at a certain period of time. With the passage of time, managers would disappear from the scene, and yet, if organizations are to continue and prosper, there must be a capable man, preferably within organization, to take the place of those who leave, retire or die. This means that younger men down the organization ladder should be trained for eventual promotion. For this purpose delegation, which is training on the job, is an effective and economic method.
When subordinates are assigned, from time to time, some of the more difficult duties of their superiors, at least some of them who are made of the right stuff, will learn from their training, experience and mistakes, and may prove their capability for higher positions. In this process, their occasional failure and that of others will not be so costly as it would be if persons were promoted to higher positions directly, and without having proved their worth through discharge of delegated duties and responsibilities.
Advantages of Delegation
(1) Delegation Enables Organization to Function Effectively:
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Delegation of authority among subordinates makes it easy for an organization to function efficiently and effectively. The larger the number of competent persons looking after different tasks and responsibility areas, the better it will be for the organization to win over dealers and consumers.
(2) Reduction in Workload of Managers:
Delegation enables a manager to transfer the responsibility of performance of routine tasks to his subordinates. This will give him enough time to focus on problems and situations that call for proper attention and analysis of likely implications on the undertaking. Together with others, he can place the organization on top of the list of successful organizations.
(3) Enables Reaping of Benefits of Expertise in Different Fields:
Delegation enables the manager to benefit from the specialized knowledge and expertise of persons at middle and even lower levels. He may assign the responsibility of production, sales, personnel, research management to persons who have expertise in the respective fields and keep to himself only the task of overall management.
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(4) Efficient Management of Business at Different Locations:
A business which is in expansion mode, and wants to explore markets in different places, will benefit enormously by delegation of authority to subordinates managing offices at those places.
(5) Aid to Employee Development:
Delegation enables subordinates to develop capabilities and gather experience to undertake new and more challenging jobs. Also, it contributes to job satisfaction and works as morale booster.
Advantages of Delegation – Provides Motivation, Reduces Manager’s Burden, Fosters Expansions, Develops Subordinates and a Few Others
1. Provides Motivation – Delegation increases the job satisfaction of employees and encourages them to look forward to promotions in the future. So it serves as a motivational device.
2. It reduces manager’s burden – Delegation relieves the managers from performing duties of routing nature. They are able to concentrate on important responsibilities. Thus delegation reduces a manager’s burden.
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3. Fosters expansions – Subordinates are adequately developed through delegation to take over the superior positions. The organisation can, thus, be expanded through diversification.
4. Develops subordinates – Delegation of authority is a very important step in the development of subordinates. The benefits of participation in various executive training programmes, seminars and workshops may not be substantial enough if delegation of authority is neglected.
Delegation develops subordinates by brooding their understanding and capacity. Subordinates assume responsibilities, make important decisions and perform varied tasks. Thus subordinates develop their executive talents.
5. Improves Behavioural climate – Granting of freedom to subordinates is an indication of confidence in them. Naturally, the subordinates also respond by developing a positive sense of responsibility. This improves the behavioural climate in the organisation and paves way for improved productivity.
6. Provides continuity – Delegation enables managers at lower level to acquire experience in decision making and gain competence to fill higher positions in the organisation. Thus, delegation ensures continuity in business.
The enterprise needs organisation depth. Many times the mangers go away from the organisation, because of illness, leave, business tours etc. At times they may leave the organisation. It is, therefore, required to develop the subordinates so that they become capable of occupying the position and carry on the duties of manager. Such a development in subordinates can be made by delectation of authority and responsibility.
Advantages of Delegation
Effective delegation of authority offers the following advantages:
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1. Delegation of Authority:
Delegation of authority is the key to any organization. Without delegation organization becomes a one man operation. It is simply impossible to perform the task single-handedly.
2. Reduction of Executive Burden:
The executive is relieved of time consuming minor duties, thereby enabling him to focus on major responsibilities like planning, organizing, controlling, etc.
3. Facility of Expansion:
Through delegation i.e., through dividing his load and sharing his responsibilities with others, a manager is able to multiply himself through other people. Further, a team of executives get trained in decision-making and shouldering responsibilities. This facilitates expansion and diversification of business.
4. Benefits of Specialized Service:
Through delegation specialized service is secured to an organization. For example, sales may be delegated to the sales manager, accounting matters to a chartered accountant, human resources matters to a human resources manager and so on.
5. Efficient Running of Branches:
A large scale business may have branches or units spread over different areas. Delegation is necessary for the successful running of these branches situated far away from the head office.
6. Aids to Managerial Development:
The process of delegation provides opportunities to the executives at lower levels to make use of the delegated authority and to show off their capacities and talents. They are trained to take decisions. When the present top managers are taken out of the organization, others next to him in the line can shoulder the burden of management.
Advantages of Delegation
1. It Helps in Saving Time:
The managerial process is very complicated and complex in organisation nowadays. A manager has to perform various functions as a matter of routine work. It is feasible for him to give proper attention to all matters being forwarded to him. In such a situation, delegation helps him in transferring the certain work, which does not require much managerial skills, to his subordinates and focus himself on important works.
According to Beach, “The overworked manager who learns the art of delegation, is at one and the same time able to relieve himself of some of his burden, increase the competence of his men, and raise the level of accomplishment of his unit.”
2. Mechanism of Training the New Incumbents:
The subordinates to whom the work has been delegated authority enjoys sense of future responsibility. They become familiar with the works at the higher level to which they are likely to be promoted. Thus, delegation helps in developing the managerial personnel within the organisation.
3. It Helps in Motivating the Employees:
The subordinates to whom the work has been delegated feel motivated while exercising authority as it helps in satisfying their ego.
4. It Avoids Delay:
Pace at which decisions can be taken in organisation determines it efficiency and growth Delegation helps in taking timely and accurate decisions. The personnel at lower level being delegated, act quickly which enable the organisation to be classified as an efficient organisation.
5. Helps in Improving Relationship among Employees:
During the process of delegation, the authority and responsibility of the subordinates are clearly defined and they are also allowed to seek clarification of any ambiguous matter. Thus, clarity of objectives and the work to be performed reduces the chances of conflict between subordinate and superior and improves their relationship.
Advantages of Delegation – Main Advantages
The main advantages of delegation of authority are as follows:
(i) Benefits of Specialisation – Delegation enables the manager to utilise the specialised knowledge and experience of the persons at lower levels.
(ii) Relief to Top Executives – Delegation reduces the executive burden by way of relieving the superior of the need to attend to routine duties. It, thus, enables him to focus on important matters.
(iii) Scalar Chain – Delegation of authority creates a chain of superior-subordinate relationships. It directs and regulates the flow of authority from top to bottom of the organisation. It creates a managerial hierarchy.
(iv) Expansion and Diversification – As delegation provides the means of extending and multiplying the limited capacity of the superior, it encourages expansion and diversification of the business.
(v) Executive Development – Delegation permits the subordinates to develop their skills and competence. By forcing the subordinates to assume greater responsibilities and to make important decisions, the superior insists on the development of subordinates’ executive talents.
(vi) Prompt Decisions – When authority is delegated, subordinates can take decisions quickly without consulting their superiors.
(vii) Sense of Recognition – Delegation gives a feeling of status and recognition to subordinates. Delegation promotes the sense of responsibility in the subordinates. It motivates them to work more efficiently.
Advantages of Delegation – 8 Important Advantages
The following are the advantages of delegation:
(i) Vehicle of Coordination:
Delegation is a means of coordination between superiors and subordinates. It brings close each other and develops cordial relation among them. It helps in the establishment of industrial peace and harmony.
(ii) Leads to Better Decisions:
The another important advantage of delegation is that it frequently leads to better decisions, since subordinates closest to the scene of action usually have the best view of the facts.
(iii) Reduction in Executive Burden:
It reduces the burden of responsibility carried by superior. They may divert their attention to other important problems of organisation. It frees superior from operational responsibilities so that he provides more time for constructive work. It determines the effectiveness of the manager in his work.
(iv) Speedy Decision Making:
The subordinates are granted adequate authority to take decisions required to perform the work or duty assigned to them. This speeds up the process of decision making.
(v) Train Subordinates:
The delegate learns the executive job and become capable of doing it. This not only helps train subordinates but also improves their self-confidence.
(vi) Increases the Morals of Subordinates:
It increases the morale of subordinates when higher officers delegate their authorities to their subordinates, they feel themselves an important part of the organisation and they contribute their whole hearted efforts for the accomplishment of predetermined objectives of the organisation.
(vii) Create a Formal Organisation Structure:
Delegation of authority is the key to formal organisation. Without delegation a formal organisation structure cannot be created. The process of delegation of authority results in what is generally known as superior subordinate relationship which gives to a formal organisation structure.
(viii) Expansion of Business:
If the organisation expands, well trained, experienced, and competent persons are readily available to take up the positions. These persons are also familiar of working of the real situations of the business.